Management of grant projects is a challenging task that requires an efficient and functional approach. The proper management of the financial side is crucial for project success. Nowadays, the budgeting process is computerized, so instead of being primarily concerned with numerical manipulation, employees of NGOs who are responsible for projects-- specifically for preparing the budget -- can be focused and more involved in the planning process because the mathematical aspect of computerized budgeting can be corrected faster and easier.
From this material research, workers of NGOs will be able to enhance their skills in the implementation of an important part of grant projects, such as the budget, given that the success of the overall project is measured not only by results achieved, but also by the use of available funds. Excel spreadsheets can be used more effectively in budgetary control other than using a sheet of paper and a calculator. Also E-budgeting through the use of web technology completely automates the development of the organization's budget forecast.
Through examples, work groups, discussions, case studies, and practical problem-solving activities, students will be trained in drafting a budget according to a technique based on activities, preparation of the budget by formats (template) that require donors, preparation, and cash flow forecasts that projects identification of different types of alternative approaches to the budget and budget choice.
Training modules will be developed within three days which includes:
Day One: Presentation of the module (budget and financial planning)
Day Two: Examples of good practice for establishing budgets
Students work in groups, and individually. After working in class, students will work individually to create the budget associated with different activities (example: project for organization labour fair, project to increase women’s awareness about domestic violence, project for product promotions, etc.), Each student will be assigned an activity, preparing budget and a financial management plan that shows how to classify expenses and how each budget line is shared.
Day Three: Study visit
Students will see how successful NGOs that have implemented numerous projects to prepare the budgets, and how the work of creating a budget can be facilitated through the use of advanced accounting software.
Fourth Day: Conclusions (Summary of key points of learning, work planning, evaluation and conclusion)